Returns & Exchanges

At Midwest Barcoding Solutions, your satisfaction is our top priority. If you need to return a product, we're here to assist you every step of the way. Many of the items we offer are eligible for return, though return options may vary based on the product or the reason for the return. Please review our detailed return and exchange policy below to get started.

Learn More About Our Return Policy

Please review our Return Policy before filling out our Return Request Form. You can easily initiate a Return Request by using the form provided below.

30 Day Return Window

We accept returns and exchanges for products within 30 days from the date of purchase.

A 30% restocking fee applies to all returns that are accepted under the conditions being met below.

No returns will be accepted without the completion of the Return Authorization Form below and a Return Authorization number provided to you after your RA has been approved.

Labels & Ribbon

Unopened labels and/or ribbon returns have a 30% restocking fee applicable. Label or ribbons rolls that have been opened will not be accepted for return.

The two most common reasons for label/ribbon returns are ordering the wrong core size (3" versus 1") or not understanding the difference between thermal transfer and direct thermal. These are very simple mistakes to avoid and our team can easily help you out.

Call, email or chat with us to ensure you are getting the correct label & ribbon from the start. Let's all avoid unnecessary returns together!

Printheads, Platens & Belts

Unopened box printhead returns have a 30% restocking fee applicable. Opened printhead boxes are subject to a 40% restocking fee. The most common reason for printhead return is ordering the incorrect DPI. If you are not sure what DPI printhead you need, simply call, email or chat with us to avoid ordering the incorrect printhead. We are here to help!

Defective printheads are covered by a manufacturer's 6 month (180 day) warranty. We can help you submit a defective printhead warranty claim, but keep in mind the warranty is between you and the manufacturer, not us. We are happy to help you with the warranty process though!

Printhead returns and exchanges are handled two ways after receiving a Return Authorization approval.
1.) The printhead is shipped back where it will be inspected. Once approved, a replacement printhead will be shipped out or a credit less restocking fee will apply.
2.) Instead of waiting through the inspection process for a replacement printhead, a new printhead would be ordered immediately and shipped out as a new order. (2 printheads paid for). The initial printhead is shipped back where it will then be inspected. If approved for acceptance, a credit will be issued back to the original printhead order less the restocking fee.

Parts Returns

All parts returns have a 40% restocking fee applicable. Only an authorized printer repair agent can help you avoid ordering unnecessary or incorrect parts.

If you are not sure what part(s) you need or are in need of printer repair services, simply call, email or chat with us to avoid ordering parts that have a steep restocking fee

If you are needing to return parts, it is likely a result of a lack of understanding of the repair process.

An authorized printer repair agent can help determine the correct parts.

Product Condition

Any products being returned, must included all of the original contents and packaging and cannot be marked, labeled or damaged in any way.

Products being returned should never be shipped back without being re-packaged in an additional box outside of the product box. Any returns being received with marked, tagged, or damaged packaging or contents will be ineligible for return acceptance.

Items must be in brand new, unaltered and unused condition, without showing signs of wear or damage in any way.

If the product cannot be resold as new, the product(s) is not eligible for return.

Custom Orders

No exchanges of custom orders will be accepted for any reason. All custom order sales are final.

Defective Product

Products received that are believed or known to be defective are eligible for exchange.

Inspections and validation that the product is truly defective is required before the product will be replaced.

Please visit our common ordering mistakes page to prior to considering an item defective.

Although defective items can occur, more commonly seen label & ribbon combinations, printer mechanical set up, incorrect printhead dpi and core size are to blame.

Defective product requests can be considered on a case by case basis outside of the 30 day return window

Wrong Shipment

If you receive an incorrect product, you have 30 days from the date of purchase to initiate a Return Authorization request.

Once the RA has been approved, we will send a replacement to you at no additional cost.

A pre-paid shipping label will also be sent to you to cover freight costs associated with returning the incorrect product.

Returns & Exchanges

Learn More About Our Return Policy

You can easily initiate a Return Request using the form provided below. Please review our Return Policy before filling out our simple form.

30 Day Return Window

We accept returns and exchanges for products within 30 days from the date of purchase.

A 30% restocking fee applies to all returns that are accepted under the conditions being met below.

No returns will be accepted without the completion of the Return Authorization Form below and a Return Authorization number provided to you after your RA has been approved.

Labels & Ribbon

Unopened labels and/or ribbon returns have a 30% restocking fee applicable. Label or ribbons rolls that have been opened will not be accepted for return.

Call, email or chat with us to ensure you are getting the correct label & ribbon from the start. Let's all avoid unnecessary returns together!

Printheads, Platens & Belts

Unopened box printhead returns have a 30% restocking fee applicable. Opened printhead boxes are subject to a 40% restocking fee. The most common reason for printhead return is ordering the incorrect DPI. If you are not sure what DPI printhead you need, simply call, email or chat with us to avoid ordering the incorrect printhead. We are here to help!

Defective printheads are covered by a manufacturer's 6 month (180 day) warranty. We can help you submit a defective printhead warranty claim, but keep in mind the warranty is between you and the manufacturer, not us. We are happy to help you with the warranty process though!

Printhead returns and exchanges are handled two ways after receiving a Return Authorization approval.
1.) The printhead is shipped back where it will be inspected. Once approved, a replacement printhead will be shipped out or a credit less restocking fee will apply.
2.) Instead of waiting through the inspection process for a replacement printhead, a new printhead would be ordered immediately and shipped out as a new order. (2 printheads paid for). The initial printhead is shipped back where it will then be inspected. If approved for acceptance, a credit will be issued back to the original printhead order less the restocking fee.

Parts Returns

All parts returns have a 40% restocking fee applicable. Only an authorized printer repair agent can help you avoid ordering unnecessary or incorrect parts.

If you are not sure what part(s) you need or are in need of printer repair services, simply call, email or chat with us to avoid ordering parts that have a steep restocking fee

If you are needing to return parts, it is likely a result of a lack of understanding of the repair process.

An authorized printer repair agent can help determine the correct parts.

Product Condition

Any products being returned, must included all of the original contents and packaging and cannot be marked, labeled or damaged in any way.

Items must be in brand new, unaltered and unused condition, without showing signs of wear or damage in any way.

If the product cannot be resold as new, the product(s) is not eligible for return.

Custom Orders

No exchanges of custom orders will be accepted for any reason. All custom order sales are final.

Defective Product

Products received that are believed or known to be defective are eligible for exchange.

Inspections and validation that the product is truly defective is required before the product will be replaced.

Please visit our common ordering mistakes page to prior to considering an item defective.

Although defective items can occur, more commonly seen label & ribbon combinations, printer mechanical set up, incorrect printhead dpi and core size are to blame.

Defective product requests can be considered on a case by case basis outside of the 30 day return window